POSITION: REAL ESTATE SERVICES ASSISTANT

COMPANY: CBRE

JOB SUMMARY  

Under direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports.

Tracks and files contracts and insurance certificates. Maintains follow-up system for expirations

Schedules and coordinates meetings/special events as requested.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES  

No formal supervisory responsibilities in this position.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE  

High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES  

None

COMMUNICATION SKILLS  

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

FINANCIAL KNOWLEDGE  

Requires basic knowledge of financial terms and principles.

REASONING ABILITY  

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES  

Basic skills with Microsoft Office Suite

SCOPE OF RESPONSIBILITY  

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.