Careers

ASSISTANT PROPERTY MANAGER (APM) POSITION

POSITION SUMMARY


The Assistant Property Manager (APM) is responsible for providing support to the Property Manager(s) in all areas of management for the assigned properties to include maintenance, tenant relations, collections, monthly reporting, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables.  The APM must possess strong organizational skills and be able to manage multiple priorities at one time.

RESPONSIBILITIES:

 

ACCOUNTING

  • Assist PM with preparation and submittal of Quarterly Reports and Budgets and ensure all deadlines are met as required by client.
  • Follow up with property accountants on Manual Billing Adjustments (or create the MBA’s) as needed per modifications.
  • Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
  • Monthly A/R collections and follow-up as directed by PM.
  • Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations.  Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
  • Processing payables in a timely manner.
  • Run reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested.  Upload or download items from Files Anywhere and the Client SharePoint Sites.
  • Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
  • Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates.  Follow up to ensure payments were received and processed by the tax authorities.


ADMINISTRATIVE SUPPORT

  • Set up new Tenant files and organize per client’s instructions including filing.
  • Mailing of Tenant statements.  Assist tenants with any questions/issues regarding their statement.
  • Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
  • Request new vendor set up and updates.


OPERATIONS

  • Assist with tenant issues or maintenance calls including follow up.
  • Maintain/Update Emergency Response Manuals or create for new properties.
  • Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts.
  • Update utility tracking reports.
  • Assist PM to coordinate tenant improvement and capital projects.
  • Assist with Acquisition and Disposition processes.


LEASING

  • Set up new vendor files and maintain as required by client.
  • Tenant Insurance tracking
  • Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring.
  • Prepare incident reports and communicate with the insurance company when needed.


EDUCATION

  • Minimum: Associate’s Degree
  • Preferred: Bachelor’s Degree


EXPERIENCE

  • Minimum: 3 years open air experience
  • Preferred: Experience in commercial property management.


SKILLS AND KNOWLEDGE

  • In depth understanding of financial aspects of property performance.
  • Must be customer focused.
  • Be able to plan and competency using Microsoft Office, navigating the internet, and general use of personal computer.


CERTIFICATIONS/LICENSES

  • Minimum: Willingness to take the necessary classes to achieve the Real Estate License.
  • Preferred: Real Estate License

SEND RESUMES TO: monica@cadencekc.com

Business Operations Manager

JOB POSTING

TITLE: BUSINESS OPERATIONS MANAGER
LOCATION: 1220 WASHINGTON STREET, KANSAS CITY, MISSOURI
Newmark Grubb Zimmer is hiring! We are seeking a Business Operations Manager to be
responsible for the daily support, either directly or through subordinate personnel, of all business
lines including Human Resources, Information Technology, Marketing, Administration and overall
corporate support. The qualified candidate must have a Bachelor’s degree and a minimum of 10
years of office management experience.

Primary responsibilities will include supervision and support of our two person marketing department,
insuring optimization of our IT network through supervision and direction of our Network
Administrator, hiring, training and directing our administrative staff, insuring compliance with
Newmark Knight Frank and the Kansas and Missouri Real Estate Commissions, administering
benefit plans, purchasing office supplies and equipment, and planning and creating an efficient and
supportive work environment for all professional and administrative staff.

The successful candidate must be proficient in Microsoft Office Suite and easily adaptable to learning
various industry related software including REAPPS, Costar, Yardi and Adobe Creative Suite; have
excellent analytical, communication and proofreading skills; ability to prioritize and juggle multiple
tasks; detail oriented, strong leadership background and the ability to solve problems quickly and
efficiently.

We are looking for team members who take pride in their work, have a desire to make a measurable contribution to the organization, and can work both independently and as an integral part of a close-
knit team. Benefits include health, dental, life and disability insurance, 401(k), paid vacation time and more. If you have a keen desire to advance a long-term career with a company with a proven track
record and exciting plans for growth and advancement, this could be the perfect opportunity for you.

Please submit resume with cover letter to hr@ngzimmer.com. Newmark Grubb Zimmer is an Equal Opportunity Employer and participates in the E-Verify Employment Verification Program.

Facility Manager Position

Job Title

Facility Manager

Job Description Summary

POSITION SUMMARY

The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day- to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client’s goals and objectives. This position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Ensure the day-to-day operations of the facility(ies) or campus, including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives
  • Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
  • Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
  • Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
  • Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required
  • Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly),  contracts, expenditures and purchase orders related to the facility(ies) or complex.
  • Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans
  • Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan  of maintenance, facility improvement, and cost reduction initiatives
  • Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
  • Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
  • Thoroughly familiar with the management contract and all requirements contained therein
  • Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as  required

KEY COMPETENCIES

  • Communication Proficiency (oral and written)
  • Technical Proficiency
  • Problem Solving/Analysis
  • Leadership
  • Teamwork Orientation
  • Relationship Management
  • Financial Management

IMPORTANT EDUCATION

  • Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

IMPORTANT EXPERIENCE

  • A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management   experience required
  • Experience in leasing, construction, engineering and all facets of property operation and building management preferred
  • Experience with critical system environments desired
  • Experience in the development and implementation of programs to drive out cost inefficiencies preferred
  • CMMS/Work Order Management experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

  • Certified Facility Manager (CFM), InternationalFacilitiesManagementAssociation(IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferred
  • Ability to read and understand construction  specifications and blueprints
  • Proficient in understanding management agreements and contract language
  • Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
  • Strong discipline of financial management including financial tracking, budgeting and forecasting
  • Knowledge of Financial Systems (Yardi a plus)
  • Skilled in Building Management Systems maintenance and monitoring

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the

workplace; remain in a stationary position for 50-75% of the time; and extend hands and arms in any direction.

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

APPLY HERE

Maintenance Coordinator

JOB TITLE: Maintenance Coordinator

REPORTS TO:  Director of Administration & Operations

STATUS:  Non-exempt, Full-Time

AGENCY SUMMARY: reStart Inc.’s mission is to provide housing and services to homeless youth, families, men, and women to end homelessness in our community. With an operating budget of $7 million and a staff of 80, reStart serves more than 20,000 adults, families with children and unaccompanied youth annually.

POSITION SUMMARY: Under the supervision of the Director of Administration & Operations the Maintenance Coordinator provides maintenance coordination and support to the shelter building at 918 E 9th Street in KCMO and the Housing Solutions Center at 1444 E 8th Street in KCMO including the surrounding grounds.  This position is instrumental in providing a clean and well maintained environment for reStart, Inc. and its clients, volunteers, employees, and guests. 

CREDENTIALS SOUGHT: Plumbing, electrical, and maintenance experience required. Previous experience with maintenance at an apartment complex or other multi-family housing environment a plus.  Ability to use a computer, tablet, or smart phone a plus. 

Responsibilities Include:

  • Evaluate maintenance requests and prioritize with the approval of supervisor
  • Evaluate reStart’s building systems and determine schedule for on-going maintenance and preferred replacement dates.  Maintain a spreadsheet or database with scheduled service and replacement dates for all major systems.
  • Walk through building regularly to check for needed repairs, follow up on completion of work orders, ensure cleanliness standards are followed, and to ensure building is fully functional and operational.
  • Perform minor electrical repairs, plumbing repairs, and other minor repairs and fixes throughout building.
  • Perform occasional painting, wall repairs, patching, etc. to ensure building is maintained at a high standard.
  • Working in coordination with reStart’s other maintenance workers, ensure the following work is performed by combination of all maintenance staff:
    • Maintain the entrance, exit ways, and offices.
    • Cleaning duties including the lobby, basement, public restrooms, common spaces, etc. and ensuring restroom supplies are fully stocked.
    • Empty the trash and sweep/ mop in staff offices and on the first floor.
    • Assist with stocking and distributing maintenance supplies.
    • Responsible for turning in the list of supplies that are running low.
    • Keep maintenance room clean and informing supervisor of any deficiencies in tools or supplies.
    • Clean reStart’s fleet of five vehicles both inside and out.
    • Change batteries in smoke detectors.
    • Assist with moving furniture, carrying boxes, loading and unloading vehicles for deliveries, and other lifting duties.
    • Assist with assembling bed frames, ‘ready to assemble” furniture for client rooms, and other assembly duties
    • Grass cutting and snow removal.
    • Clean elevator tracks daily.
    • Assist contractors at all sites.
    • Clean vacant units after clients move out
    • Other work as assigned by the supervisor.

Qualifications:

  • Must be able to read and write and comprehend the English language in both oral and written forms.
  • Ability to effectively communicate with staff, colleagues, and clients in reStart’s “housing first” client-centered environment.
  • Ability to work independently and in a group setting.
  • High school diploma or GED preferred.
  • Drug and alcohol free required. 
  • Pre-employment drug screening and background check will be administered. 
  • Must be willing to submit to random drug testing according to State and Federal requirements.
  • Must have a valid driver’s license and be able to drive
  • Maintenance worker will be on call for emergencies

Hours:

Shifts are 7am-3pm and 9am-5pm.

Regular schedule will be determined prior to hiring. 

Maintenance staff may be asked to work Sunday and/ or Saturday as part of his/her normal work schedule or on occasion if the need arises.  Schedule changes will be communicated in as much advance notice as possible.

Note:  Reasonable accommodations may be made in order to perform the essential functions. This job description describes a general category of jobs.  In order to meet the needs of reStart Inc. departments, employees may be assigned other duties, in addition to or in lieu of those described above, and duties are subject to change at any time.

APPLY: https://outsourcingcareers-omniemployment.icims.com/jobs/1922/maintenance-coordinator/job?mobile=false&width=925&height=500&bga=true&needsRedirect=false&jan1offset=-360&jun1offset=-300

reStart Inc. is an Equal Opportunity Employer and seeks diversity in candidates for employment. EEO/M/F/Disabled/Vet.

RECEPTIONIST

Job Description:

  • Answer telephones
  • Greet customers
  • Keep front office tidy
  • Keep coffee machine filled with water and all supplies stocked at all times
  • Keep track of coffee and coffee supplies (cups, creamer, etc.) so we know when to re-order
  • Typing to include fill-in-the blank forms, occasional letters and envelopes, labels, other miscellaneous typing
  • Use postage meter to stamp all outgoing mail
  • Copying, scanning, and faxing as required
  • Monitor paper levels in the printer/copier and re-load as needed
  • Managing contact database
  • Assist in making and emailing out marketing flyers for listed properties
  • Possible training on CoStar searches
  • Possible training on STDB mapping and demographic reports

Requirements:

  • Some previous business/office experience and typing skills
  • Basic Microsoft Office skills, i.e. Word, Excel, and Outlook
  • Ability to fill in the blanks on form contracts, leases, listing agreements, etc.
  • Ability to prepare letters and envelopes and other miscellaneous documents

 

SEND RESUMES TO: monica@cadencekc.com